This is a sample set of Metal Detecting Club bylaws which
can be edited to fit your clubs needs.
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Constitution and Bylaws
ARTICLE I: Name
The name of this non-profit corporation, hereafter referred to as the club,
shall be the _____________________________________________. The club was
founded in Month & Year
and incorporated in the State of_______________ in
Month and Year
Article II: Objective and Purpose
The purpose of this club shall be to:
1- preserve the hobby of metal detecting;
2- encourage members to work responsibly within the code of metal detecting
3- foster a spirit of co-operation between museums, archaeologists, and
historical research societies;
4- provide training to new non-experienced members;
5- promote and encourage the hobby of recreational metal detecting;
6- provide members with a wide range of hobby related activities;
7- provide monthly meeting for all members;
8- be of service to the community, including law enforcement agencies and
9- lobby for or against any pending legislation that would affect our hobby;
10- preserve our national heritage and protect our environment.
ARTICLE III: Membership and Dues
(There may be three (3) types of club membership.)
1) Individual membership shall be available to any person with interest in
the objective and purpose as stated in these by-laws. Membership is open to
anyone 18 years or older. Anyone under the age of 18 may be granted
membership under the family membership. All family members under the age of
18 must be accompanied by an adult member at all club functions.
2) Family membership shall be available to any person and his/her family
interested in the objective and purpose as stated in these by-laws.
3) Honorary membership may be awarded to any individual for outstanding
service or assistance to the club. Honorary members shall have all rights
and privileges of members except the right to vote. Honorary membership
shall be exempt from payment of dues. Honorary memberships are awarded
according to non-nation and should be elected by majority of members
Membership is established by payment of dues. Annual dues for memberships
shall be determined by the club Officers and voted on by the membership at
the annual meeting.
Dues are for the calendar year and shall be at such a rate as established
by vote of membership. Renewal of dues by current members shall be completed
by December 31st
for the next full calendar year. There will be no grace
period. Annual dues shall be applied to each year beginning with
and ending with
New members joining during the first three quarters of the year shall pay
dues in full for that year. New members joining during the last quarter of
the year shall pay dues prorated for that quarter plus full dues for the
All members are encouraged to serve on committees and should conduct
themselves in a responsible and respectable manner.
ARTICLE IV: Duties of Officers
The officers of the _____________________________________club shall be:
1) a President;
and must set aside his time to provide the necessary
leadership for club meetings. Leadership is getting members involved,
delegating responsibilities, and requiring general meeting participation by
all appointees and volunteers in their respective roles.
2) a Vice President;
The Vice President
will conduct the club meeting in the absences of the
President and will take responsibility for tasks assigned by the President.
The Vice President shall assist committees in the carrying out of their
functions and shall coordinate the monthly program/speaker for the club
3) a Secretary;
should keep detailed minutes of all board and general meeting
for future reference and for board action. The Secretary shall have the
power to organize and manage a telephone notifying committee, review all
Club correspondence, coordinate responses as needed and maintain a file of
4) a Treasurer.
must handle all revenues and expenses, provide detailed
monthly reports, year end summary analysis, handle all tax matters and
provide the club with an analysis for managing membership dues. The
Treasurer or President shall write and sign all checks.
At the annual meeting held in
a Nominating committee of three
(3) members shall be appointed by the President. It shall be the duty of
this committee to nominate candidates for the offices to be filled at the
Club meeting in December.
Nominations are to be announced at the
meeting with additional nominations accepted from the floor. All names
placed in nomination must have prior approval from the nominee as to
willingness to serve.
The officers shall be elected by (ballot, voice or show of hands) to
serve for no greater than two years and their term of office shall begin at
the close of the December meeting at which they are elected. If only one
eligible candidate has consented to serve that candidate shall be elected by
acclimation. Two of the four officers should be elected each year i.e.
(President & Treasurer one year, Vice President & Secretary the next year).
No member shall hold more than one elected office at a time.
After holding a one year club membership, any individual with a paid
membership shall be eligible to run for any elective position.
Should a position become vacant during the year, the membership shall be
notified in writing that there will be special election at the next general
membership meeting to elect and fill the vacant position. A simple majority
vote from the members in attendance at an election meeting shall elect that
nominee to office.
ARTICLE V: Meeting
The regular meeting of the __________________________________ club shall
be held on the ____________ (day
) of each month from
inclusive unless otherwise ordered by the club.
The regular meeting on the (1st, 2nd, 3rd, or 4th
) _____________ (day of
) in October shall be known as the annual meeting and shall be for
the purpose of selecting the committee to nominate candidates, determine the
membership fee, receive reports of officers and committee chairpersons, and
for any other annual business that may arise.
A minimum of thirty-five percent (35%)
of the members present at a
meeting shall constitute a quorum. This is based on the assumption that all
the officers are present plus thirty-five percent (35%)
ARTICLE VI: Executive Board
The officers of the _____________________________________ club shall
constitute the Executive Board.
The elected officers of the club shall be president, vice president,
secretary and treasurer. This constitutes the board of directors. The
preceding board of directors (president, vice president, secretary and
treasurer) shall be honorary members of the board of directors for one year.
The board may invite select committee chairpersons or volunteers to a board
meeting: however, they will have no voting powers.
The Executive Board shall have general supervision responsibility of the
club affairs between its business meetings, make recommendations to the
club, and shall perform such other duties as specified in these bylaws. The
Board shall be subjected to orders of the club, and none of its act shall
conflict with action taken by the club.
Unless otherwise ordered by the Board, there will be regular monthly
meetings during the calendar year. Special meetings of the Board may be
called by the President or can be called: upon the written request of three
member of the Board.
ARTICLE VII: Committees and Volunteer
Note: The club will meet to determine the number of committees it would need
to function during the calendar year. Usually there are two types of
Standing - committees that would function on a yearly basis and year to
Ad hoc - committees that would function for one (1 or 2) meetings and
disband after the function is completed.
The Standing Committee and Volunteer list.
11) Community Liaison:
persons who interface with public officials (Parks, Law Enforcement, News
Outlets, etc) on the club’s behalf;
person responsible for
acquiring club prizes for raffle & hunts;
3) Evidence Recovery:
responsible for having a team in place to provide assistants to law
an individual who
archives important event information for future club milestone celebrations;
5) Hospitality Chairperson:
individual who greets visitors at club meeting, handles introductions and
does follow-up with visitors after the meeting;
6) Hunt Master:
responsible for all the club’s planted & unplanted hunts;
7) Legislation Liaison:
individual that informs the club about any legislation issue either
national, state, or at the local level and recommends a form of action for
provides storage and
displays & signs out the club’s books and videos;
9) Manufacturers Representative:
interfaces with equipment mfr. and keeps the members informed of new
10) Membership Chairperson:
12) National Organization Liaison:
contact to & from a national hobby association;
13) Newsletter Editor:
distributes the club monthly newsletter;
activities by taking photos for the newsletter editor and web-site editor;
15) Program Director:
all club programs (raffles, drawings, hunts), develops speaker programs and
works with other appointees & volunteers on special club programs;
16) Raffle Chairperson:
aspects of the club raffle;
club’s meeting refreshments;
18) Web-site Editor:
maintains the club web-site;
19) Finds of the Month Chairperson:
an individual who manages the club’s show and tell portion of the meeting;
20) Diamond & Gold Tester:
individual who has the expertise & tools to evaluate gold & diamonds for
ARTICLE VIII: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly
Revised shall govern the _________________________________________ club in
all cases to which they are applicable and in which they are not
inconsistent with these bylaws and any special rules of order the club may
The order of business for meetings:
1) Introduction of Officers and Chairpersons;
2) Introduction of guests;
3) Reading of minutes;
4) Treasurer’s report;
5) Committee Chairperson and Volunteer reports
6) Unfinished and old business;
7) New business;
8) Show and Tell;
9) Meeting break;
10) Speaker or Program;
11) Coin raffle; and
12) Adjourn meeting.
ARTICLE IX: Dissolutio
The club may be dissolved only by a majority vote of the membership at a
scheduled meeting after all members have been notified in writing of this
intent including proposed disposal of assets.
In event of dissolution of the club, the club’s assets shall be disposed
of to a charitable organization in accordance with the wishes of the
majority of the membership and the laws of the state of ______________
relating to incorporated non-profit organizations.
ARTICLE X: Club Liability
While Club officers shall attempt to point out some hazards of various
outings, it shall be a foregone conclusion that all dangers cannot be
foreseen and therefore each member shall assume the responsibility for known
and unknown dangers for himself, his family and his property.
In case of loss or injury of any kind to any member or his / her family
while at a club meeting, field trip, or any other event involving the club
said member agrees NOT to hold the club responsible in any way.
All members must be responsible for the well being and safety of their
own persons and property.
Members with children shall be fully responsible for their safety and
ARTICLE XI: Amendment of Bylaws
Any member desiring to amend the by-laws shall present in writing the
proposed change(s) at a regular scheduled meeting.
All members must be notified in writing of the proposed change(s) and the
date of voting relating to the change(s).
. The bylaws may be amended at any regular
meeting of the club by a two-third (2/3) vote of the members present,
provided that the amendment has been submitted in writing at the previous
Club Vice President
Founding Date ___________ Adopted Date _____________