Volunteer Club Evidence Search Team
by Lee Wiese
This article is about creating and promoting a Volunteer Metal Detecting Evidence Search assistance team for law enforcement. There are law
enforcement organizations (Police Departments, Sheriff Departments, State Agencies, Park Rangers, etc.) that from time-to-time need help from people
who know how to operate / use metal detectors in the search for evidence. This is a great opportunity by which metal detecting clubs can achieve
public service recognition that may be leveraged towards other community endeavors.
The article will cover four main areas associated with searching for evidence:
Establishing a Volunteer Search Team.
- Establishing a Volunteer Club Evidence Search Team
- Search Patterns, Techniques and Responsibilities
- Evidence Handling
- Court Appearance
The very first thing a club needs to do is select an evidence search team leader to head up the effort. The
person should have a strong interest in this type of activity since they will be the primary contact between law enforcement agencies and the club.
The club team leader will also be responsible for the development and implementation of the evidence search process that will be used by the
club's volunteer search team.
The Volunteer Evidence Team Leader's Responsibilities:
Once the team leader has been selected the following steps should be taken:
- is the contact between the law enforcement agency and the club
- contacts search members (detectorist) and relays date, time and place of search
- get the clubs search equipment kit together (flags, tape measure, water, first aid kit)
- at the scene, lays out the search pattern with help from team members
- assigns detectorist to the grid quadrants or search lanes
- coordinates or provides final instructions to search team
- provides flags to mark potential targets to be investigated (never place flag directly on target)
- performs follow-up with detectorist while search is in progress
- documents the necessary information on the work sheet for future retrospect and possible court appearance
- contact and discuss the idea with your local law enforcement agencies
- identify club volunteers and establish a contact list for the evidence search team
- create a wavier or release form that each team member must sign that releases the club from all liabilities
- develop a training program and identify search methods
- identify tools required for a tool kit that will be used by the search team members
- practice the selected search methods with the club search team
- team members responsibilities
- promote your final plan to law enforcement agencies
- update the plan / contact list quarterly and have the team leader report on activities at club meetings
- conduct follow-up training sessions
The first item contact your local law enforcement agency. A good
idea would be to develop a preliminary outline as to what your club can provide when called upon to assist in using metal detectors for an evidence search project. In your preliminary outline take a look at how many searchers you may have available and what the clubís reaction time for a
request to assist would be. Make sure your law enforcement contact is involved in criminal matters and explore the clubís idea with them to get their reaction. Gather their thoughts on the subject, their level of interest and who the agency contact will be in the future. If you note a
good degree of interest from the various agencies proceed to the next step.
A very important next step in the clubís evidence recovery assistances plan is to identify club members that are interested in this
public service. These members should have their own equipment, be familiar with target identification and be available on short notice. The list should
be divided into three sections:
- those that can be available on very short notice (at least six persons)
- those that can be available to help but can not commit to short notice or a specific time period
- identify members capable of performing water searches
- develop a club release or waiver form (see PDF attachment for form) for each volunteer to sign
the training program.
1) Identify the most used metal detecting evidence search methods and techniques. Review the three patterns below.
The Grid Search Pattern
is probably the most common pattern to use while using metal detectors to search for evidence. This pattern should provide
for complete coverage of any given search area. Metal detectorist are assigned a search quadrant in the grid. Dimensions of the grid & quadrants
can vary based on the search area size that needs to be covered.
This overlap search technique should be used to search each of the quadrants of the grid. The benefits are that each pass overlaps on the previous pass,
leaving no undetected ground. Each detectorist must start in same quadrant location on the grid to minimize detector interference. To locate very small
objects (i.e.: slugs) may require TWO passes in the same quadrant to ensure a thorough search. One pass in the vertical mode and the other pass in the
horizontal mode (see examples in the above figure). Always overlap the search coil on each sweep of the coil.
The Lane Search Pattern
requires that lanes be set up across the area to be searched. This pattern may be used where the search area is very long in
length. The lanes should be set as wide as the detectorist coil swing and the detectorist must always overlap the search coil on each sweep of the
coil. Each lane is to be assigned to one detectorist. The detectorist must start in a stagger fashion to minimize detector interference. Lanes should
be clearly marked with Flags as to avoid missing any portion of the lane. It may be useful to outline the search area with crime scene tape. This will
clearly establish the boundaries of the Lane Pattern Search Area.
The Spiral Search Pattern
is used mostly when conducting a search for objects in a small concentrated outdoor area. When using this method, the
search detectorist will start at a designated central point of the scene and follow a spiral course outward from the central area until the perimeter is
reached. The search area must be larger to cover the complete scene area since the search pattern is circular. Usually only one detectorist does the
spiral search pattern and again coil sweep overlap is essential.
2) All evidence search team members should be trained in proper search methods (i.e.: detector swing speed, ground coverage or overlap, coil height, and detector setup.)
3) Create a set of worksheets for the team leader and search members to document their evidence search results. These notes are for possible future court appearances. (see PDF attachment for sample)
4) The recommended search method to use is a grid search pattern. Each club member should be assigned to a specific grid quadrant and reassigned once their quadrant of the grid has been searched
reassignment takes place until the object is located.
5) Tools. It is also recommend that you go to a home supply store and purchase 150-200 colored Flags to outline / setup the search grid. Use the flags to highlight the grid quadrants on the ground being searched by using
colored flag for each column and row. Other tools that maybe required are: tape measure, different color flags to identify possible located targets that will need to be research by the evidence recovery law enforcement staff.
6) The grid should be documented on paper with each searchers name and where the evidence or item was found. This may become important later if the data is required during a court proceeding.
7) The target recovery method to be used should be discussed before the search starts so as not to damage the evidence upon recovery. If the detectorist is to recovery the targeted item; the use of plastic tools and
gloves would be required. Do not handle the evidence directly. Before you start also give consideration to having a similar sample of the evidence available so that members may calibrate / check their metal detector against
the sample. (In most cases the detectorist will not recovery any targets.
8) There should always be a law enforcement contact on site during any recovery assistance operation and follow their direction / input on recovery instructions.
9) Get a law enforcement agency to be part of the training course they can provide training and instruction on evidence handling and court appearances. (VERY INPORTANT
Once the method for searching has been selected, the club's volunteer search team needs to
Plant objects such as bullets, shell casing and
other small objects in the grid. Assign searchers to the grid quadrants and began the practice session. Continue the practice session until each member
has found the assigned objects in their quadrant of the grid. Use different objects for each practice search.
Practice, Practice, Practice.
- bring one or two discriminating detectors (if itís a water search, the detector must be waterproof) bring water and food for at least six to eight hours of search time
- dress according to time of year and terrain to be searched (coats, boots, gloves, etc)
- use headphones and bring spare batteries
- use the proper coil size which will depend on target size to be located and how trashy the area
- do not dig or use manual pin point tools like screw drivers, etc at a search scene (evidence to be recovered and removed by law enforcement staff only)
- overlap search coil swings for comprehensive search area coverage
- document the necessary information on a team work sheet for future retrospect and possible court appearance
your Evidence Recovery assistance team by creating a Volunteer Evidence Club Flyer or Club Brochure and personally distribute this Flyer or
Brochure to your surrounding law enforcement agencies. Follow up with the agencies frequently so as to maintain visibility of the club program.
your process quarterly, by verifying availability of search members, review experience gained from actual evidence searches and continue to
practice the process with team members.
The detectorist responsibility is to locate metallic evidence at a crime scene. A detectorist should never move, pickup or
disturb any target located that might become crime scene evidences.
A detectorist doing a search for evidence should not take photos of any type, measurement of the scene, or talk to any media staff or others without
authorization from the law enforcement agencies handling the search scene. All targets located by a detectorist should be flagged at the scene and must
be recovered by law enforcement evidence handling staff. Never place a flag on the target but somewhere within five inches or so of the pinpointed
target. There are no exceptions on evidence handling unless law enforcement evidence handling staff authorize you to do otherwise.
The likely hood of having to provide testimony at a trial is fairly remote but the situation can occur. It is very important to take
notes of any metal detecting crime scene search that you as a volunteer may take part. A few items to consider are: date, time, location, length of search time, weather conditions, quadrant assigned, detector used, detector program used,
special detector adjustments, coil size, did you test your detector against a similar target before starting the search, notes on locating the target if
you found it. The leader of your volunteer evidence search team should setup a uniform search document for you to record these items.
Notes taken at the time of the search may become helpful to refresh your memory before a court appearance. If you are required to provide testimony
you will be advised as to how to handle yourself, how to be specific with your answers, wear the appropriate courtroom attire and courtroom demeanor.
Finally this type of club volunteer evidence search team can be very helpful to law enforcement, and rewarding to the individual members of the club.
Discussion about any evidence search to anyone outside of the law enforcement agency in charge
take place either before or
after the search is complete.
The download .PDF file contains sample forms and a wavier.