Competition Hunt Preparation Brief
This brief will attempt to outline the items and issues that need to be
addressed while planning a large event. Suggestions / examples are available
in the brief for issues, planning, planning calendar, committee profile,
flyer description and hunt rules.
The act of competing between individuals using one’s skill,
ability and metal detectors to seek a prize or prizes. In a competition
event rules are necessary so that all participants in an event have an equal
opportunity to seek the prize.
Competition metal detecting hunts are usually held in public parks, at ocean beaches and on privately held
grounds. These hunts are fee based and will have pre-planted fields with coin and token targets. The exception is
relic hunts that are usually held in open terrain, no pre-planted targets but are also fee based.
You need not be a club member to participate in the hunt. An
open hunt is for any one who is willing to pay the entrance fees and follow
the hunt rules.
You must be a club member to participate in the hunt and be
able to show a current club membership card at registration. A closed hunt
is for club members only.
A detailed event planning calendar and event committee are
essential when planning a complex metal detecting event.
One of the first decisions to make is: will the hunt be a closed hunt (for
members only) or an open hunt (for anyone to participate) and second how
much time will it take to implement the event? Once these two decisions are
made you can move on with the planning.
Issues that need to be addressed:
- Identify the date of the event.
- Identify the event location. (hunt field, camping & picnicking facilities
and are motels, eating establishments close by)
- Define the number and themes of the hunts.
- Determine the amount of moneys to be spent on coins, hunt prizes and other
activities during the event.
- Determine the entrance fee for each hunt that is held. (plus moneys to
cover the cost of targets, prizes, and the overhead cost of other supporting
- Will the event have lunch concessions.
- Will metal detector manufacturers and retailer be invited to setup display
booths. Are these booths free.
- What will the targets, and prizes consist off. (gold, silver, clad mix,
metal detectors, and accessories)
- Will the club solicit local metal detector retailers and manufacture for
- How to handling the event setup and cleanup.
- Where to purchase coins and prizes for the event.
- What are the other activities that may be held in conjunction with the
- Will there be guest speakers, if so what facilities may be needed.
- How to communicate the event to the general public and hobby community at
- Who has ownership for implementing the plan.
- Hold a retrospective after the event to determine what went right and what
may need to be changed for future events.